BOOKKEEPING · MANAGEMENT ACCOUNTS
Statements in, categorised ledger out
For the clients whose records arrive as a carrier bag or a shared drive of PDFs. ExactSum reads the statements, categorises every transaction, and builds a profit and loss from the money that actually moved.
On every client
- 01 Every transaction categorised, with the page it came from
- 02 Income separated by stream, month by month
- 03 A cash profit and loss, monthly and rolling twelve months
- 04 The entries that need a question, listed rather than buried
99.4%
extraction accuracy, measured against manual review
50 in 5
client files read in five minutes, not five days
12 months
of history read on every account
01 / The file
Where the hours actually go
Not in the judgement. In the typing, the chasing, and working out what a four-word bank description was supposed to mean.
01
Statements as scans, photographs, or a printout of a printout
02
Personal and business spending in the same account
03
Descriptions that name a payment processor, not a customer
04
Clients who have not reconciled since the last year end
05
Year-end deadlines that all land in the same fortnight
02 / What comes back
What comes back for each client
The modules run on every account the client gives you, and every figure traces back to the statement line underneath it.
What came in?
What went out?
What needs a question?
03 / Your checks
Your review standards, applied before anyone opens the file
Set what a clean file looks like for your practice — what size of unexplained entry matters, which categories always get checked — and every client comes back sorted against it.
Clean
Everything categorised and nothing outstanding.
Straight through to review, with the workings attached.
Query
Entries the client needs to explain before you post.
A single list to send the client, not a fortnight of emails.
Escalate
Something that changes the numbers and needs a partner.
Raised early, with the evidence, not at the year end.
Every outcome links back to the transactions that produced it.
04 / What changes
What changes for the practice
Juniors stop typing
The data entry is done before the file is opened, so trainee time goes on the review that actually needs a person.
One list, not a fortnight of emails
Every query on a client comes back at once, so you ask in a single message instead of discovering the next problem each time you sit down with the file.
Management accounts for clients who had none
A cash profit and loss can be built from statements alone, so clients whose books stopped a year ago still get numbers to make decisions on.
05 / Coverage
Works when Open Banking doesn't
No consent, no integration. If the applicant can produce a statement, ExactSum can read it.
Any document
The bank's PDF, a scan, or a phone photo — all read the same way.
Twelve months, not ninety days
A full year of history where Open Banking shows a quarter.
Accounts APIs can't reach
Foreign accounts, business accounts, legacy banks, and applicants who decline to connect.
Also
Try it on a client you have already closed
Send us the statements from a set of accounts you have finished. We will show you what ExactSum returns and how it compares to the work your team did.